Vehicle Purchasing
Overview
The vehicle purchase experience from start to finish.
Initial Contact
- Department identifies the need and completes the Vehicle Purchase Intake Form.
- Submit the form to vehiclemaintenance@usf.edu.
- A consultation is scheduled within 2 business days.
Vehicle Purchasing Analysis
- Fleet Services conducts Total Cost of Ownership (TCO) evaluation.
- Includes market research and compliance checks.
- Completed within 3-5 business days.
Recommendation Development
- Fleet Management exists to provide expert guidance and not to deny vehicle requests.
- For each request, Fleet Services will present 2-3 vehicle options.
- Includes cost comparison and risk assessments for each recommendation.
Customer Decision
- Departments are empowered to select the best-fit vehicle from Fleet Services’ recommendations and are expected to review options, obtain internal approvals and, ideally, confirm their decision within 5 business days.
Purchase Order Request
- Fleet Services will submit a request form on behalf of your department to make the purchase based on your selection with the Chartfield you provided.
Fulfillment & Procurement Processing
- Procurement sends the PO to the Supplier.
- All vehicles will be delivered to Fleet Services for inspection, registration insurance and titling.
- Fleet Services will coordinate vehicle delivery to the Tampa and St. Petersburg campuses directly with the department requestor.
- It is recommended that Departments register a SunPass for vehicles.
- Departments should commit to a maintenance schedule to keep the vehicle in good working order.